Other Ways To Write "Hope You Are Well" In Your Email

Anyone who gets a lot of email is familiar with the classic “I hope you’re doing well” và its related family of phrases. It’s the tin nhắn equivalent of small talk. And lượt thích small talk, this phrase can get a little repetitive sầu if you find yourself relying on it too often.

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As an entrepreneur, editor, và PR professional, I estimate that I’ve sầu sent at least 73,000 business emails over the past twenty years. (A rather conservative sầu estimate, at that.) I’ve seen many an “I hope you’re doing well” cross my inbox. I’ve sầu sent a few, too (we all bởi vì, from time khổng lồ time!). Here are my five sầu favorite alternatives lớn the ubiquitous greeting.

1 Nothing at all

The gmail phầm mềm Boomerang conducted a data study & found that emails between seventy-five sầu & one hundred words in length had the best response rates. Although the response rate diminished slowly after that, talk lớn any busy person và they’ll tell you they prefer emails that are brief và get straight to the point. Show that you value the recipient’s time by getting down khổng lồ business right from the start.

2 Something personal

In my work as an editor, I’ve sầu had people follow me on Twitter or Facebook, commenting on and sharing every article I publish. And, just when I think I’ve somehow earned a bạn, I’ll get a letter from them asking me to accept a guest blog post or bởi some sort of cross-promotional content swap. I have sầu to admit, I admire their dedication to getting khổng lồ know me, even if it comes with an ulterior motive. And if they pitch something that reflects the knowledge they’ve sầu gained about my style và the topics I care about, it’s more likely lớn be something I can use.

If you’re writing a high-stakes tin nhắn that needs to get results, it never hurts lớn vị your homework. You don’t have to lớn stalk someone on social truyền thông, but doing a little research can go a long way. Include a sentence or two at the opening of your tin nhắn khổng lồ show you’re familiar with the recipient’s work, like this:


I read your article about in last week. You hit the nail on the head when you said . . .

There are a couple of caveats here. First, don’t use a personalized opener unless it actually relates lớn the topic you’re writing about. It would be awkward to congratulate someone on the publication of their recent novel if you were writing to lớn offer them a deal on life insurance. (Unless maybe they write murder mysteries. There may be a hook there.) And also, don’t make your message too personal. Saying you read an article is one thing, but mentioning the beach vacation photos you saw on Instagram will come off as creepy.

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3 “I know you’re swamped, so I’ll be brief.”

I love this opener. It, & the number of paragraphs in the gmail I see before me, tells me that the sender values my time and made an effort khổng lồ keep things short and sweet.

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There’s just one rule with this opener—if you’re going to use it, you’d better actually be brief. Don’t promise to lớn keep it brief và then go on for paragraph after paragraph. The sender may wonder whether you actually know the definition of brief.

4 “We met at ______.”

If you’ve sầu met the recipient before, it never hurts to lớn say so. Perhaps you connected briefly at a conference. Even if the recipient seems unlikely to lớn rethành viên, the fact that you did remember goes a long way toward establishing a rapport.

Once again, this approach works best if your previous meeting is relevant to the topic at hvà. If you met at a conference & exchanged words about marketing strategies, và you’re emailing now to lớn ask the recipient lớn đánh giá your new app for marketers, you’re connecting the right dots. That won’t be the case, however, if you’ve sầu only bumped into lớn each other in a coffee shop và exchanged some small talk about the weather.

5 A bit of small talk

If you really think a small talk opener fits your audience best, give sầu it a whirl. But if you’re looking for an alternative lớn “I hope all is well,” or “I hope you’re doing well,” consider something a little more personal:


How are things in New York? I hope you’re keeping cool during the heat wave.

The more familiar you are with the recipient, even if you know each other only through email exchanges, the better this works.

In my opinion, the most important rule of gmail communication is this: don’t force it. If you’re trying too hard to lớn be personable or clever, your recipient will almost always see through your attempts. When I write an email, even if it’s for a mass emailing campaign, I’m always thinking of my intended recipient and their persomãng cầu. I smile as I write (seriously, it’s a little creepy) and write as though I’m having a face-to-face conversation with them.